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Started: 7/24/2008 12:20 PM
Picture Placeholder: Marlon Green
Marlon Green
Integrating Forms and workflow
Hi,

I created a online fillable form on SharePoint and now want to hook it up to an approval workflow. Any ideas on how I can do that?

M
Posted: 8/7/2008 3:12 PM
Picture: Michael O'Donovan
Michael O'Donovan
Hi,
 
1. How did you create the form? Is it an InfoPath form or just a list which users can create list items in?
2. If it's an InfoPath form, you can promote fields inside the form to list columns. This means that data in the form is copied into list columns. If you use SharePoint designer to construct a worflow on the list, then you can get access to that data in the workflow, because the data is now just fields (list columns) in the list.
3. You could also if it's an InfoPath form, just pass the whole form through an approval workflow, just like a Word document. In this case you can just use an out of the box approval workflow (if you have MOSS not WSS) on the list.
 
There are many options here, but it depends very much on youre specific requirements.
 
Michael
Posted: 8/12/2008 9:02 PM
Picture Placeholder: Marlon Green
Marlon Green
Mike,
 
It's an infopath form. I might've done it wrong coz I want the controls on the form to initiate the workflow based on the options filled in on the form. Maybe I can discuss it with you at the next IW session...or maybe I just need to go on a infopath101/MOSS workflow course;-)
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